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KYB Documents Required

Specific documents needed for business entity verification.

Key Policy: Multiple Business Entities​

IAs may hold positions in up to two Business Entities (including personal account). All entities must be registered and verified. Each entity must maintain its own Business License.

All Business Entities Need​

  • Completed IA Application — Signed by authorized officer/manager
  • FEIN (Tax ID) — IRS-issued Employer Identification Number
  • Formation documents — Prove legal existence (state-filed)
  • Business Entity Registration Form — Lists all shareholders/members with >5% ownership
  • Authorization document — Resolution or agreement authorizing IA relationship
  • Responsible Party designation — Letter designating individual (18+ years) to manage account

By Entity Type​

Corporation​

  • Articles of Incorporation — File-stamped by Secretary of State
  • Corporate Resolution — Authorizing the Corporation to enter into IA Agreement
  • Business Entity Registration Form — All shareholders owning >5% of corporation
  • FEIN from IRS — Employer Identification Number
  • Responsible Party letter — Designating individual (18+ years) to conduct business
  • Certificate of Good Standing — Recent, from state of incorporation

LLC (Limited Liability Company)​

  • Articles of Organization — File-stamped by Secretary of State
  • Operating Agreement — LLC governance document
  • Business Entity Registration Form — All members owning >5% of LLC
  • FEIN from IRS — Employer Identification Number
  • Responsible Party letter — Designating individual (18+ years) to conduct business
  • Certificate of Good Standing — Recent, from state of formation

Partnership​

  • Partnership Agreement — Signed by all partners
  • Business Entity Registration Form — All partners with >5% ownership
  • FEIN from IRS — Employer Identification Number
  • Responsible Party letter — Designating individual (18+ years) to conduct business
  • Partner identification — IDs for all general partners

Trust​

  • Trust Agreement — Complete trust document or relevant excerpts
  • Business Entity Registration Form — All trustees and beneficiaries with >5% interest
  • FEIN from IRS — Employer Identification Number
  • Responsible Party letter — Designating trustee (18+ years) to conduct business
  • Certificate of Trust — Summary document (if available)

Ultimate Beneficial Owner (UBO) Requirements​

For each person with >5% ownership or control:

  • Government ID — Passport or driver's license
  • Proof of address — Recent utility bill or bank statement
  • PEP declaration — Completed questionnaire

Document Format Requirements​

  • Format — PDF, JPEG, PNG
  • Quality — Clear, readable
  • Completeness — All pages included
  • Currency — Recent/valid documents
  • Language — English or certified translation

Common Issues​

  • Missing pages → Submit complete document
  • Blurry images → Re-scan at higher quality
  • Expired Good Standing → Obtain current certificate
  • Missing signatures → Ensure all signatures present

Submission Process​

  1. Log into account
  2. Navigate to verification section
  3. Select "Business Entity"
  4. Upload all required documents
  5. Submit for review
  6. Respond to any requests for additional info

Processing​

  • Submission — Immediate confirmation
  • Review — 3-5 business days
  • Requests for more info — As needed
  • Final approval — After complete verification

Changes to Business Entity​

If you need to change the business entity associated with your IA position:

  • Fee — $100 processing fee
  • Frequency — Once per calendar year maximum
  • Deadline — Must be submitted by November 30
  • New documents — Full KYB documentation for new entity required

Change Process​

  1. Submit written request to support
  2. Provide reason for change
  3. Pay $100 processing fee
  4. Submit full KYB documentation for new entity
  5. Await approval and transfer

Note: Changes after November 30 will be processed for the following year.