KYB Documents Required

Specific documents needed for business entity verification.

Key Policy: Multiple Business Entities

IAs may hold positions in up to two Business Entities (including personal account). All entities must be registered and verified. Each entity must maintain its own Business License.

All Business Entities Need

Document	Purpose
Completed IA Application	Signed by authorized officer/manager
FEIN (Tax ID)	IRS-issued Employer Identification Number
Formation documents	Prove legal existence (state-filed)
Business Entity Registration Form	Lists all shareholders/members with >5% ownership
Authorization document	Resolution or agreement authorizing IA relationship
Responsible Party designation	Letter designating individual (18+ years) to manage account

By Entity Type

Corporation

Document	Description
Articles of Incorporation	File-stamped by Secretary of State
Corporate Resolution	Authorizing the Corporation to enter into IA Agreement
Business Entity Registration Form	All shareholders owning >5% of corporation
FEIN from IRS	Employer Identification Number
Responsible Party letter	Designating individual (18+ years) to conduct business
Certificate of Good Standing	Recent, from state of incorporation

LLC (Limited Liability Company)

Document	Description
Articles of Organization	File-stamped by Secretary of State
Operating Agreement	LLC governance document
Business Entity Registration Form	All members owning >5% of LLC
FEIN from IRS	Employer Identification Number
Responsible Party letter	Designating individual (18+ years) to conduct business
Certificate of Good Standing	Recent, from state of formation

Partnership

Document	Description
Partnership Agreement	Signed by all partners
Business Entity Registration Form	All partners with >5% ownership
FEIN from IRS	Employer Identification Number
Responsible Party letter	Designating individual (18+ years) to conduct business
Partner identification	IDs for all general partners

Trust

Document	Description
Trust Agreement	Complete trust document or relevant excerpts
Business Entity Registration Form	All trustees and beneficiaries with >5% interest
FEIN from IRS	Employer Identification Number
Responsible Party letter	Designating trustee (18+ years) to conduct business
Certificate of Trust	Summary document (if available)

Ultimate Beneficial Owner (UBO) Requirements

For each person with >5% ownership or control:

Document	Requirement
Government ID	Passport or driver's license
Proof of address	Recent utility bill or bank statement
PEP declaration	Completed questionnaire

Document Format Requirements

Requirement	Specification
Format	PDF, JPEG, PNG
Quality	Clear, readable
Completeness	All pages included
Currency	Recent/valid documents
Language	English or certified translation

Common Issues

Issue	Solution
Missing pages	Submit complete document
Blurry images	Re-scan at higher quality
Expired Good Standing	Obtain current certificate
Missing signatures	Ensure all signatures present

Submission Process

1. Log into account
2. Navigate to verification section
3. Select "Business Entity"
4. Upload all required documents
5. Submit for review
6. Respond to any requests for additional info

Processing

Stage	Timeline
Submission	Immediate confirmation
Review	3-5 business days
Requests for more info	As needed
Final approval	After complete verification

Changes to Business Entity

If you need to change the business entity associated with your IA position:

Requirement	Detail
Fee	$100 processing fee
Frequency	Once per calendar year maximum
Deadline	Must be submitted by November 30
New documents	Full KYB documentation for new entity required

Change Process

1. Submit written request to support
2. Provide reason for change
3. Pay $100 processing fee
4. Submit full KYB documentation for new entity
5. Await approval and transfer

Note: Changes after November 30 will be processed for the following year.